Our mission is to assist individuals and organizations to increase/achieve their potential through work-related training and development.
The organization shall be named the Maine Chapter of the Association for Talent Development, hereinafter referred to as the Maine Chapter of ATD. The Maine Chapter of ATD is a non-profit organization with membership open to those actively engaged in or interested in the field of talent development. Our mission is to be Maine’s resource to assist individuals and organizations achieve their potential through work-related training and development.
The Maine Chapter of ATD is a non-profit organization for those professionals actively engaged in or interested in the fields of training and development of adults. Its purposes are:
Notwithstanding any other provision of these articles, the association shall not carry on any activities not permitted by an organization exempt from federal income tax under Section 501(c)3 of the United Stated Federal Income Tax Code or corresponding provisions of any subsequent United State Internal Revenue Law. If the organization were to be dissolved, any assets of the association shall be distributed to (an) organization(s) holding such tax-exempt status.
Individual membership is open to any person actively engaged in or interested in the promotion, development and improvement of the fields of training and development. Membership in good standing requires payment of the current year’s dues.
Maine ATD does not discriminate because of race, disability, creed, color, sex, national origin, age or sexual preference in admitting members, nominating and electing officers or selecting speakers for its meetings.
The fiscal year of the Maine Chapter of ATD is January 1 to December 31. Dues are payable by each member on the anniversary of his/her enrollment as a member. Annual dues shall be established by the Board of Directors at their annual planning meeting.
SECTION 1: OFFICERS
The officers of the Maine Chapter of ATD shall be a President and Past President and the following Vice Presidents: Finance, Operations, Membership, Technology, Communications, Special Projects, Programs, and Events. The officers shall be elected biannually and will serve for a term of two years. In order to maintain institutional stability, the elections will be staggered. In years ending in an even number, the following positions will be elected: President, Technology, Membership and Operations. In years ending in an odd number, the following positions will be elected: Programs, Communications/Marketing, Events/Registrar, Finance and Special Projects. An officer may serve for two consecutive two-year terms. An officer may serve for more than two terms upon the approval of the Executive Board and the membership.
Requirements for Board Membership:
The Executive Board shall be composed of the nine officers, the immediate Past President and any Members at Large or appointed chairpersons of standing committees. All elected members of the Executive Board must maintain membership in good standing in the Maine Chapter of ATD and in the National ATD during their entire term. The Executive Board shall implement policy matters and make recommendations to the members in accordance with the Constitution and the By-laws, conduct the business of the organization, and oversee its work. A quorum shall require six members and a vote of four in accord shall be required for binding action in any Executive Board decision.
The nominating committee shall be appointed by the Executive Board and shall have at least one member of the Executive Board as a committee member. The committee shall be appointed before May 31 of an election year and shall consist of a Chairperson and at least two members.
The Nominating Committee shall submit to the membership names of nominees on the ballot for election of officers. The elections procedures shall be as follows: Prior to elections, the Nominating Committee Chairperson shall solicit nominees for office by mail or email. Nominees must be members in good standing of the Chapter and National ATD. The committee shall tabulate nominees, screen as to organization requirements for office, and contact each nominee to obtain consent before placing the name on the ballot. With all requirements met, a maximum of three names per office will be placed on the ballot.
Election ballots shall be mailed or emailed prior to the Annual Meeting. Elections shall be by a majority of the votes submitted. Members of the Nominating Committee shall count the ballots and results announced at that meeting.
Membership in good standing as defined according to the Constitution, is required for voting privileges. Annual dues shall be set by the Executive Board.
President: The President shall preside at all meetings of the membership and Executive Board. In the absence of the President, any Vice President may preside. The President handles all official communication for the association, receives petitions from the membership and takes action on them in accordance with the Constitution and By-laws. The President recommends to the Executive Board the formation of ad hoc committees to conduct the business and activities of the association and appointments to committees. The President shall prepare an annual report for presentation to the membership at the Annual Meeting.
Vice President of Operations: The Vice President of Operations shall be responsible for keeping all records of the organization and of the Executive Board except the financial books. The Vice President of Operations will keep minutes of all meetings of the membership and the Executive Board, copies of all official documents and correspondence, issue notices, and update historical records of the organization. Upon retirement from the office, s/he will deliver all records to the incoming VP of Operations.
Vice President of Finance: The Vice President of Finance shall be responsible for recording, monitoring, and conducting the financial business of the organization, keeping accurate records of all revenues and disbursements, and submitting financial records for audit when required by the Executive Board. The Vice President of Finance shall prepare an Annual Report for presentation to the membership at the Annual Meeting and shall furnish financial reports to the membership as requested by the President or the Executive Board. Upon retirement from the office, s/he will deliver all financial records to the incoming Vice President of Finance.
Vice President of Membership: The Vice President of Membership is responsible for coordinating within the chapter all aspects of recruitment and retention of chapter members, including keeping of accurate, current, and complete records of chapter members. The Vice President of Membership shall maintain the membership list and dues payment records. All monies received by the Vice President of Membership shall be recorded and given to the Treasurer for financial reports. The Vice President of Membership shall prepare an annual report for the membership at the Annual Meeting and shall furnish membership reports to the membership as requested by the President or the Executive Board. Upon retirement from the office, s/he will deliver all financial records to the incoming Vice President of Membership.
Vice President of Special Projects: The Vice President of Special Projects manages and reports on special projects initiated by the Board.
Vice President of Programs: The Vice President of Programs shall be responsible for identifying presenters for the monthly meetings and for serving as liaison between those speakers and the Board or membership. S/he will insure that there is a scheduled speaker for every meeting, and will also distribute, collect and report on monthly meeting evaluations.
Vice President of Events / Registrar: The Vice President of events registrar oversees monthly learning events and other chapter functions, insuring that all logistical details are taken care of (room reservation, materials printing, equipment set up, etc.). She/he acts as the Chapter liaison with event vendors, establishing professional relationships, contracting and providing any and all information required in the contract. At the registration desk, the VP of Events Registrar is the formal greeter and administrator for all chapter events open to chapter members and the public.
Vice President of Communications/Marketing: The vice president of communications & marketing oversees activities related to communication and marketing efforts among the Chapter members at large, with the community and other professional associations. The position insures that all members receive information about chapter events through written and electronic communications and social media, and insures that the contact list of non-members is maintained and used to publicize chapter events. Additionally, this position oversees activities related to the marketing of chapter initiatives.
Vice President of Technology: The Vice President of Technology shall be responsible for insuring that information on the chapter website is up to date, and will also make additional recommendations on any technologies which support the business of the chapter.
Changes to this Constitution must be approved by a majority vote of a quorum of the Board. A quorum consists of six board members.
In the event of the dissolution of the Chapter, and after payment of all debts and liabilities, its assets will be transferred to such charitable or educational organizations which have established their tax exempt status under Section 501(c)3 of the Internal Revenue Code, as the membership shall determine by majority vote.